Strategies and advice for businesses to stay in control through COVID-19 and get ahead of the pack

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COVID-19 Business Continuity – 5th August

I’m here with the COVID-19 continuity update for Australian businesses on 5th August.

I know Victorian Tenfold businesses will be busy today so I’ll keep this morning’s update short.

COVID Safe Plan for Victorian Businesses Working Through Stage 4 Restrictions

As I mentioned in last night’s briefing, if your business will continue working you need to have an up to date COVID Safe Plan.

I know that most, if not all Tenfold clients already have a plan for avoiding and managing the risks of COVID in your workplace and sites. Your plans have served you well – there has not been a single case of coronavirus in any Tenfold client business. Again, I commend you for being ahead of the masses.

The guide and template provided by the government should just be used to help you identify any other measures that you can add to your existing plan. I suggest you look at the government documents and borrow what you need to update your existing plan and skip over the bits that aren’t relevant to your business.

I have attached the government guide and template for the COVID Safe Plan and they are also available for download here: https://www.business.vic.gov.au/disputes-disasters-and-succession-planning/covid-safe-business/creating-a-covid-safe-workplace.

As a reminder, your plan needs to be in place by the morning of Saturday 8th August.

If you need any assistance, please speak to your coach. We’re here for you.

 

Permitted Worker Permit for Victorian Businesses in Lockdown

A worker permit is required for each employee who will be travelling for work. That includes travelling to and from your premises and/or to and from another location.

I have attached the form for the worker permit or you can access it here: https://www.dhhs.vic.gov.au/victorias-restriction-levels-covid-19

The form is quite straightforward:
• You (as the employer) fill out the form
• You print and sign it
• Your employee signs it
• The employee keeps a hard copy of the worker permit with them whenever travelling for work
• They are allowed to travel to work without a worker permit once to get their first permit.

If your employee will be attending more than one work location (for example, if they are conducting maintenance and repairs at several different sites), you must also include a log recording each work location, and date and time of attendance.

I also recommend that both you and your employee take a photo (or use the scan function of your smartphone) of the signed form as a back-up.

Once you have the completed and signed form, I suggest you provide a pack for each employee to keep with them when travelling. The pack should contain;
• Their worker permit
• A copy of your business’ COVID Safe Plan
• A copy of the Stage 4 restrictions that relate to your business.

The key here is to be able to demonstrate your intent to try to comply with the restrictions.

Again, if you need any help with determining what information is required for the worker permit form or any other aspect, please contact your coach.

Here are the instructions for worker permits from the government:

How to issue a worker permit

Each employee required to be on site must receive an individual worker permit with the required details.

Employers must:
1. Download the template from this page and fill it out.
o Employers must use this template for all worker permits issued under this scheme.
2. Sign the worker permit. You can print and sign or sign it electronically.
o Businesses must get an authorised person to sign the worker permit. This person might be the CEO, a HR manager, an operations manager or anyone else that is suitable.
o They must be accountable for the details they provide.
o They may be contacted by Victoria police or other enforcement agencies to confirm the details.
3. Ask the employee to sign the worker permit. They can print and sign or sign electronically.
o You can email or text the worker permit to your employee.
o An employee may travel to work without a worker permit once to get their first permit.

I’ll be back this afternoon if there are more updates that clarify the stage 4 restrictions.

Ash


Good afternoon all,

I know there is still a lot of confusion about the Victorian restrictions, particularly for Tenfold clients in the construction sector. The main question people want answered is: Can my employees work at more than one site?

This was one of the questions we raised in our call with the DHHS rep yesterday. They provided an answer but we later received conflicting advice from another DHHS rep. We have been seeking a definitive answer from various government sources and industry bodies.

The following information was published this afternoon on the DHHS website and also on the government’s Business Victoria website:

Victoria COVID-19 Stage 4 Eligibility for Worker Permit

Victoria COVID-19 Stage 4 Working Across Multiple Sites highlighted

See: https://www.dhhs.vic.gov.au/permitted-worker-scheme-covid-19

My advice is to interpret the Stage 4 restrictions guidelines as best you can. If you do make an interpretation that your employees are permitted to continue work, be prepared to explain your decision and demonstrate your intention to comply with the restrictions.

Again, I strongly encourage you to equip each employee with:
1. Their worker permit;
2. A copy of your business’ COVID Safe Plan;
3. A document that explains your interpretation of the Stage 4 restrictions, and a copy of the restrictions.

These items should be on hand whenever your employee is travelling to/from work.
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Each Tenfold business coach and mentor will continue working, just remotely. As always, you can call your coach on their mobile or email them.

 

Ash

Ashley Thomson B.Eng(Hons), Grad. Dip. Mgmt, MEI
Managing Director
Tenfold Business Coaching

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